Application Guidelines

Entries Are Closed.
We are grateful to the many people who submitted entries.

Date & Times

Sunday, February 15, 2015 (rain or shine)
09:00 AM Marathon starts
15:00 Marathon ends

Events / Participant Limit / Time Limit / Entry Fee

Event	Marathon (42.195 km)
Categories	1) Registered athletes*1 2) General participants
Participant Limit	Up to 15,900 participants*2
Time Limit	6 hours*3
Entry Fee	¥15,000

• *1 JAAF-registered athletes
• *2 In the case of excess applications, participants will be chosen by lottery.
• *3 Based on gun time

- Overseas participants who enter the event using the English site are not eligible to participate in the pair-Ekiden and wheelchair race.

Runner
Check-In

Friday, February 13, 2015: 10:30-19:00 (last entry) Saturday, February 14, 2015: 10:30-19:00 (last entry)
- The above times are subject to change.
Place: Miyako-Messe (Kyoto International Exhibition Hall) 9-1, Okazaki Seishoji-cho, Sakyo-ku, Kyoto City 8 minutes' walk from Higashiyama Station on the Kyoto Municipal Subway Tozai Line.

Notes:
- Each runner must show up for check-in during the two days prior to the day of the event to receive a race bib, etc. No check-in will be accepted at any other time.
- A document for identity verification (original) is required to receive a race bib. Runners must register in person (no proxies allowed).
- Any participant with a disability who intends to run with an escort runner is required to bring a physical/mental disability certificate and must be accompanied by the escort runner when checking in.

Course

The race course will start at Nishikyogoku Athletic Park and finish in front of Heian-jingu Shrine (course certified by JAAF, IAAF, and AIMS)
Please note that the course includes riverside paths which may be difficult to run on in rainy weather.

Cutoff Times at Each Checkpoint (CP)

For reasons of traffic control, security, and event operations, cutoff times will be enforced at each checkpoint. Regardless of the time limit at checkpoints, during the race, if a contestant's progress is extremely delayed, race officials may disqualify him/her from the race.

	Distance	Checkpoint	Cutoff time	Section pace (per km)
1st CP	6.1km	Kiyotakimichi Sanjo (Arashiyama)	10:02	0:07:42
2nd CP	9.1km	Ichijo Yamagoe	10:25	0:07:40
3rd CP	12.5km	Ritsumeikan University	10:52	0:07:56
4th CP	18.4km	Nishigamo-bashi Nishizume	11:40	0:08:08
5th CP	26.6km	Kyoto Concert Hall (return run)	12:47	0:08:10
6th CP	32.1km	North of Kojin-bashi Bridge Nishizume (riverside)	13:32	0:08:11
7th CP	34.9km	North of Kyoto City Hall (outward run)	13:55	0:08:13
8th CP	41.0km	Higashiyama Konoe	14:49	0:08:51
Finish	42.195km	Heian-jingu Shrine	15:00	0:09:12

(The above time limits are given tentatively.)

The cutoff times at each CP have been revised to allow runners to pace themselves slowly as they approach the finish line.

- The section pace for the first CP has been set based on the assumption that it will take 15 minutes before all runners have passed the starting point.

Competition Rules

The race will be conducted in accordance with the 2014 rules and regulations of the JAAF and of this competition.

Eligibility

Participants must:

• 1) Have been born before April 1, 1996; and
• 2) Be able to complete the race within 5 hours and 40 minutes. (Participation in wheelchairs is not permitted.)

Any disabled runner who finds it difficult to run alone may have an escort runner (guide dogs not allowed).

Awards

• 1) Men and women: First 20 runners for each
• 2) Men and women by age group (5-year increments): First 3 runners for each

At the awards ceremony, awards will be presented to the top 8 runners in the categories under 1) described above. Certificates will be sent to other award-winning runners at a later date.

Records

1. Up-to-the-minute reports on the race (Runner Updates) will be available online, which may be used by runners to check their times and for spectators to cheer on the runners.
2. Runners who finish the course will receive certificates of their time and race completion. Participants who have run more than 5 km but have not completed the race will receive a fighting-spirit.

Donations to the Assistance Program for Reconstruction from the Great East Japan Earthquake

Kyoto Marathon 2015 supports reconstruction efforts in areas affected by the Great East Japan Earthquake. Applicants will be asked to offer a voluntary donation (in \500 increments). Once their participation has been confirmed, they will be requested to pay the sum of the entry fee and the donation. The donation amounts entered in their application forms cannot be changed. Please note that there is no relationship between the lottery and donation amounts.

Donations will be sent to the emergency response headquarters of local authorities in afflicted areas via the Japanese Red Cross Society (subject to change).

Race Bibs with Nicknames

Each runner's name or nickname (up to 10 alphanumeric characters) may be printed on a race bib for \500. Applications for printing company or commercial product names or any other designations deemed inappropriate by the organizers may not be accepted.
- From the viewpoint of visibility, we recommend up to 5 characters.

Health Management

In the event of an accident occurring during the race, the organizers will take emergency measures and compensate for damages under the coverage of the organizers' insurance. However, the organizers assume no responsibility for any damages that may be incurred thereafter. Participants are requested to take responsibility for managing their own health and refrain from participating if they are not in good health. (It is recommended that participants check their condition beforehand by having a medical checkup.)

Lining Up at the Start

1. For a smooth and safe start, marathon and pair-Ekiden runners with the best full-/half-marathon time records in the past three years will first be allocated to different waiting zones in order of their time records, regardless of whether they are registered with JAAF. Then runners who report their estimated finish time will line up in order of their estimated finish time. Best time records must be declared as accurately, as the event secretariat may check them. Runners who submit false declarations will hamper safety during the race and may be subject to disqualification. Runners who do not report a time record or an estimated finish time will be asked to start from the end of the line.
2. Before the race starts, runners are kindly requested to join the event staff in taking a moment of silence to pray that the souls of the many victims of the Great East Japan Earthquake rest in peace.
   - Runners are requested to line up between 07:45 and 08:44 (subject to change).

Baggage Checking

The organizers will transport participants’ baggage from the starting area to the finish area. Personal belongings will only be accepted in the designated bag distributed at Runner Check-in. The baggage transport may be delayed due to traffic conditions. Please note that the baggage pick-up area is planned to be outdoors, and so the contents of the bag may become wet in the case of rainy weather. Participants are requested to take care of their valuables as they are not allowed to be deposited in the bag. The organizers will assume no responsibility for any lost items.
Baggage check-in at the starting area: 07:00-08:15 (subject to change)

Possible Interruptions

Should any emergency, such as an accident or fire, occur during the race, emergency vehicles may pass through at any point on the course. In such cases, runners are asked to follow instructions from event staff and may be requested to stop temporarily.

Costumes Prohibited

Kyoto Marathon's course includes narrow strips and unpaved riverbanks. Runners will be asked to stop if emergency vehicles need to pass by, and the course will be occasionally detoured to the left and right so that pedestrians may cross streets (island method). Runners are thus requested to remain alert throughout the course and should be dressed in a way that allows them to move agilely. The organizers understand that runners in costumes are fun to watch and add extra charm to the event. However, costumes may restrict movement and displease other runners or the spectators along the course. For these reasons, running in costumes is prohibited. Also, runners will not be allowed to wear and/or display any designs, trademarks, etc. that indicate the names of companies or products for advertising purposes at the event venue (including on the course).

Portrait Rights

The organizers will retain the rights to broadcast, publish, and post images/photos of and articles about the race, the names, ages, addresses (country, prefecture or city/town), and finishing times of applicants, etc. via TV programs, newspapers, magazines, web sites, and other media. The organizers may use third parties to sell photos and other goods related to the event as deemed appropriate.

Privacy Policy

The organizers fully recognize the importance of personal information, comply with the Act on the Protection of Personal Information and related laws of Japan, and handle such information in accordance with the organizers' policy to protect personal information. In order to offer better services to the participants, the organizers will use such personal information for the purposes of sending participation guidelines, givinnotification of time records and related information, providing services by co-sponsoring, cooperating, and supporting organizations and other related organizations, and announcing race records (rankings, etc.).

1. Personal information, including name, age demographic, affiliation, and time records, will be published online.
2. The organizers or Kyoto Marathon Entry Center may contact applicants to confirm application details.

Other

In addition to the above, participants are requested to follow the organizers' instructions on any and all matters concerning the event.
The “InterFaith Ekiden – Ekiden Praying for Peace,” will be held concurrently and 10 teams of 40 runners, each from different religious groups, run the same course as the Kyoto Marathon.

Commemorative Gifts

◎ For every participant: Kyoto Marathon 2015 original Buff
- Originating in Spain, a "Buff" is a multi-purpose item that may be used as a headband, neck warmer, etc. During summer months, it may be used for sun protection.

◎ For finishers: Finisher's towel and medal

Application Terms & Conditions

Before sending an application, please agree to the following terms and conditions.

• 1）Multiple applications by the same person will result in rejection from the lottery.
• 2）The JAAF registration status of athletes will be verified during the application process. Athletes are advised to check their status and enter accurate registration data in their applications.
• 3）Once an application has been accepted, the contents of the application cannot be changed, the application cannot be cancelled, and entry fees will not be refunded.
• 4）False statements of age, sex, time records, etc. are strictly prohibited. Proxies and/or assignments of rights are also not permitted. Should any such acts be discovered, the entry/award in question will be cancelled, entry fees and charges will not be refunded, and future applications for the Kyoto Marathon will not be accepted.
• 5）In the event of the event’s cancellation or scaling down due to earthquake, wind and flood damage, snowfall, submersion of the riverbank, incidents, accidents, epidemic disease, or any other reasons not attributable to the organizers, entry fees and other charges will not be refunded.
• 6）The organizers assume no responsibility for applications that are delayed due to poor conditions of postal services or Internet connections.
• 7）Online applications may not be successfully processed depending on the terminal, operating system, browser software, etc. used by the applicant.
• 8）Neither the Entry Center nor the event secretariat will respond to inquiries by phone about the number of applications accepted or lottery results.
• 9）Delivery will not be tracked in the case of failed/delayed delivery of lottery results due to incorrect e-mail/postal addresses provided by applicants.
• 10）Any overpaid/double-paid fees will not be refunded.
• 11）No receipt for the entry fee will be issued. For credit card transactions, the card issuer's statement/bill may be used as a certificate of payment.
• 12）Kyoto Marathon 2015 will be held in compliance with all applicable laws and regulations in Japan.